The To-Do-list can start the action
Perhaps the biggest issue associated with running a business, organisation, or life in general, is the juggling of multiple tasks and project lists. Staying on top of all of them requires some sort of system, so nothing falls through the cracks. The To-Do List starts you on a more productive journey.
We never seem to have enough time, but we always have time to look for something new, something that will lead us to the promised land, again… and again… and again…
A well-structured To-Do List can be your most excellent time-saving tool, privately and in business.
Many people often feel overwhelmed by the amount of work they have to do, find themselves missing deadlines, or forgetting to do necessary tasks. All of these are symptoms of not keeping a well organised To-Do list.
This one tool is arguably the essential tool anyone can use to improve their outcomes, and if you think the future is only an extension of the past, you probably won’t make it.
‘Time Killers’ are those things that rob us of our valuable time. Unfortunately, we can’t manufacture more time; we have all there is, So you must eliminate the tasks in front of you or control them better. The shuffling of paper may be stress-relieving, but it’s not goal achieving.
Tasks and To-Do List Management
The To-Do list starts to prioritise all the tasks that you need to carry out, with the most critical things to be done at the top of the list. With a To-Do List, you make sure that your tasks are written down and all in one place, so you don’t forget anything important. By prioritising tasks, you plan the order in which they get done, and you can tell what needs immediate action and what you can leave until later.
There are many options for you to track your tasks on your computer, in the cloud, on your Smartphone, or just plain old pencil and paper. If you have a continuing need for many jobs, it is best to use a software tool to manage your To-Do List.
Electronic lists are best because files can be easily changed and updated as circumstances change and reminders can be attached. You can usually access these from anywhere and sync with your Smartphone.
Often when people start to use To-Do Lists effectively and sensibly, they make their first personal productivity breakthroughs and start making a success of themselves and their business.
In life, we always have to make choices. You can choose to do anything you want. But I am reminded of what the Mad Hatter said to Alice in Wonderland when she asked for directions. “Well, Alice, if you don’t know where you are going, then I guess it doesn’t much matter which way you go”.
Preparing a To-Do List starts with a list.
- Create your daily To-Do-List, all of the tasks that you need to complete.
- Break down large tasks into manageable bits.
- Allocate priorities from A, B and C.
- If too many tasks have a high priority, run through the list again and demote the less important ones.
- Delete or outsource tasks which are not taking the business where you want it to go.
- Be ruthless in deleting or outsourcing tasks which are not the best use of your time.
- Delete or outsource the tasks you are not good at or don’t like doing. There is always someone who will do it cheaper or better.
- Rewrite the list in priority order.
- Do the A priorities first.
Do you live to work or work to live?
How is your attitude towards using such a tool? Tried it before and it didn’t work? If you are not doing what you are doing now for fun or profit, what the hell are you doing? It is futile trying to be successful if you cannot become organised, it’s like trying to push a chain up a hill. A To-Do-List starts creating a better future.
Parkinson’s Law states – “Work expands to fill the time available for its completion.” Just because you put in a solid ten-hour day, six days a week doesn’t mean you will be successful. Results are more important than effort, so never get them confused.
“Rename your “To-Do” list to your “Opportunities” list. Each day is a treasure chest filled with limitless opportunities; take joy in checking many off your list”. Steve Maraboli
“Sometimes, our stop-doing-list needs to be bigger than our to-do- list”.Patti Digh